ICT-Governance-Framework-Application

Charter Attachments and Approvals

Metadata

| Field | Value | |—|—| | Owner | Project Manager | | Version | 2.0 | | Status | Pending Approval | | Last Updated | 2025-01-08 | | Approval Process | CHARTER-APPROVAL-001 |

Required Attachments

• Project Charter Document
• Business Case and Financial Analysis
• Stakeholder Register and Engagement Plan
• Risk Assessment and Mitigation Plan
• Technical Architecture Overview
• Formal Approval Process Document

Formal Approval Status

Executive Level Approvals

| Authority | Name | Role | Status | Date | Signature | |———–|——|——|——–|——|———–| | Executive Sponsor | [CIO Name] | Chief Information Officer | Pending | ____ | ________ | | Business Sponsor | [CFO Name] | Chief Financial Officer | Pending | ____ | ________ |

Governance Body Approvals

| Authority | Chair/Lead | Status | Date | Signature | |———–|————|——–|——|———–| | ICT Governance Council | [Council Chair] | Pending | ____ | ________ | | Risk and Compliance Committee | [Committee Chair] | Pending | ____ | ________ | | Architecture Review Board | [ARB Chair] | Pending | ____ | ________ |

Project Management Approval

| Authority | Name | Role | Status | Date | Signature | |———–|——|——|——–|——|———–| | Project Manager | [PM Name] | Project Manager | Pending | ____ | ________ |

Approval Conditions and Comments

Executive Sponsor Conditions

• No conditions specified
• Conditions: _____________

ICT Governance Council Conditions

• No conditions specified
• Conditions: _____________

Business Sponsor Conditions

• No conditions specified
• Conditions: _____________

Risk and Compliance Committee Conditions

• No conditions specified
• Conditions: _____________

Architecture Review Board Conditions

• No conditions specified
• Conditions: _____________

Approval Process Tracking

Process Milestones

| Milestone | Target Date | Actual Date | Status | |———–|————-|————-|——–| | Charter Package Preparation | 2025-01-08 | 2025-01-08 | ✅ Complete | | Executive Sponsor Review | 2025-01-11 | ____ | 🔄 In Progress | | ICT Governance Council Review | 2025-01-16 | ____ | ⏳ Pending | | Business Sponsor Review | 2025-01-19 | ____ | ⏳ Pending | | Risk and Compliance Review | 2025-01-22 | ____ | ⏳ Pending | | Architecture Review Board Review | 2025-01-24 | ____ | ⏳ Pending | | Project Manager Confirmation | 2025-01-25 | ____ | ⏳ Pending | | Final Documentation | 2025-01-26 | ____ | ⏳ Pending |

Escalation Log

| Date | Issue | Action Taken | Resolution | |——|——-|————–|————| | | | | |

Supporting Documentation

Review Session Records

• Executive Sponsor Briefing Minutes
• ICT Governance Council Presentation
• Business Case Review Session Notes
• Risk and Compliance Assessment Results
• Architecture Review Board Technical Review

Approval Evidence

• Signed Approval Forms
• Digital Signature Certificates
• Witness Signatures (where required)
• Approval Rationale Statements

Post-Approval Actions

Immediate Actions (Upon Final Approval)

• Stakeholder notification of charter approval
• Project charter distribution to all stakeholders
• Project kickoff meeting scheduling
• Project management system updates
• Governance reporting system updates

Documentation Archive

• Original signed documents archived
• Digital copies stored in project repository
• Approval summary report generated
• Lessons learned documentation

Version History

| Version | Date | Author | Notes | |—|—|—|—| | 1.0 | 2025-08-08 | PM | Initial draft | | 2.0 | 2025-01-08 | PM | Formal approval process implementation |

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This document tracks the formal approval process for the ICT Governance Framework Project Charter in accordance with CHARTER-APPROVAL-001.

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